Scale your agency
without adding operational headcount.
We automate the repetitive work between your CRM, inbox, spreadsheets, Slack, and client systems - starting with the workflow costing your team the most time.
Built by an engineering leader, not a no-code consultant.
You are not hiring a freelancer who strings together brittle Zaps. You work directly with an engineering leader who has built and optimized mission-critical systems for companies like Token Metrics and Change Healthcare.
Expensive manual friction is quietly capping your growth.
You didn't start your company to spend hours every week copying data between CRM, sheets, and Slack, or chasing client onboarding documents.
A single 6-hour onboarding process repeated across 15–20 clients a month quietly burns 90–120 hours of payroll - that is $6,000–$9,000 every month in buried operational friction.
Yet as client rosters expand, tool sprawl multiplies, disjointed automations fail silently, and your highest-paid team members stay trapped doing manual administrative tasks.
Burning hours on manual operations
Your team loses hours every week copying data across CRM, emails, sheets, and client portals instead of focusing on client results and retention.
Tool sprawl and fragile integrations
Unmaintained Zapier/Make zaps break with no error logs or alerts, leaving duplicate records, missed leads, and angry clients.
AI experiments with zero business ROI
You’ve tried generic ChatGPT wrappers or toy chatbots, but none connect to your real customer data, internal tools, or daily operating rhythm.
No technical partner when it breaks
When operations outgrow simple automations, you lack senior engineering leadership to build reliable workflows, APIs, and proper safeguards.
High-Friction Workflows Automated Into Production.
Every automation is engineered with error handling, failure alerts, reliable data storage, and human approval checkpoints.
Agency Client Onboarding
Founders & account managers spend hours per client chasing intake forms, provisioning Slack channels, creating folders, and inviting team members.
Triggered on contract signature in Stripe/PandaDoc. Automatically provisions client folders, initializes shared Slack/Discord channels, drafts kickoff agendas, and syncs data to CRM.
AI Lead Research & Deep Account Intelligence
Sales reps spend 15+ minutes per prospect manually researching company domains, recent company news, tech stacks, and team changes before drafting outreach.
Automates deep account enrichment using company domain analysis, public data APIs, and LLMs to synthesize business models, detect high-priority pain points, and inject personalized talking points into your CRM.
AI Sales Inbox & Inbound Triage
Inbound inquiries sit unread for hours or receive generic autoreplies while team members are in meetings, causing lead drop-off.
Parses inbound emails in real time, classifies intent, checks team calendar availability, drafts customized context-aware responses, and alerts reps via Slack on high-value leads.
Weekly Client & KPI Reporting
Account managers spend Friday afternoons pulling numbers from Meta Ads, Google Ads, GA4, and Stripe into manual spreadsheets and slide decks.
Autonomous pipeline extracts metrics from ad platforms and analytics APIs, computes week-over-week deltas, uses LLMs to draft executive summaries, and formats PDF/Notion reports.
Simple, diagnostic progression.
1. Free Teardown
Tell us where your agency loses hours. Get an instant preliminary opportunity breakdown and a tailored workflow roadmap.
2. Automation Sprint ($2K–$5K)
7–21 day delivery. We automate your single most expensive operational bottleneck into production with monitoring and human approval.
3. Systems Implementation ($5K–$12K+)
Multi-workflow connected architecture linking sales intake, client onboarding, autonomous reporting, and internal tool sync.
4. Fractional AI CTO ($2.5K–$8K+/mo)
When technology expands into a core operational asset. Embedded architectural leadership, team hiring, and tech strategy.
Automation that works like software, not like fragile Zaps.
Most automation setups break quietly when webhook schemas shift or third-party APIs update. Because our background is senior engineering leadership, every Kuboid automation is built with software rigor.
Built to Not Break
We do not rely on unvalidated data flows. Every automation includes data validation, retry mechanisms, failure recovery, and instant Slack alerts if external APIs drift.
Human Approval Safeguards
No unattended AI sends client-facing messages or modifies critical database records without explicit confirmation. High-stakes actions require single-click team approval.
100% Code & Workflow Ownership
You own 100% of the workflow logic, code, schemas, and configurations from day one. Backed by standard database persistence - zero proprietary vendor lock-in.
What Kuboid is not.
Specialized business operations, not generic IT services.
We do not sell vanity AI or endless hourly consulting. We focus squarely on removing expensive operational bottlenecks for growing agencies and businesses.
Clear USD Pricing. From Sprint to Fractional CTO.
Automation Audit
A focused teardown of your current manual bottlenecks, tool sprawl, and operational friction. You receive an actionable architecture blueprint.
- ✓Process & workflow friction teardown
- ✓Tool sprawl & software cost review
- ✓Bottleneck ROI & time-saved calculations
- ✓Step-by-step implementation blueprint
AI Automation Sprint
We take your most expensive, repetitive manual process and build a production-grade, reliable automation with human-in-the-loop review.
- ✓1 fully automated production workflow
- ✓Human-in-the-loop approval & fail-safe checks
- ✓Error logging, retries, and Slack alerts
- ✓Video documentation & team SOP handover
AI Systems Implementation
End-to-end operational systems connecting sales, onboarding, client reporting, and internal tools with human approval checkpoints.
- ✓Multi-system pipeline (CRM + Automation + Database + Slack)
- ✓AI-powered search across internal docs & client data
- ✓Custom approval dashboard / team interface
- ✓Ongoing reliability monitoring & support
Fractional AI CTO
For companies whose technical challenges have outgrown single workflow fixes and need ongoing architectural ownership, team vetting, and AI strategy.
- ✓Direct weekly technical & AI leadership cadence
- ✓System architecture, tech stack & vendor decisions
- ✓Engineering hiring, technical interviews & team standards
- ✓Cloud infrastructure optimization & security due-diligence
View Full Pricing & Comparison Matrix →
Tell us what's eating your team's time.
Take 2 minutes to run your agency through our teardown, or schedule a 30-minute diagnostic session. We'll identify your highest-ROI automation opportunity.